Having physical material to search through and retrieve is not only restrictive in time and efficiency but is often catalogued with local knowledge leaving your work force lost when attempting to retrieve a document.
Your staff can be spending a high percentage of their day retrieving and searching for a physical document, this time is valuable and can be better used.
Having worked with Informa this year to digitise numerous collections, I am very impressed with their professionalism and expertise. Their communication is exceptional, ensuring that the entire process is smooth and straightforward. I have complete trust in them when it comes to handling our most valuable and irreplaceable documents.
By using Informa’s experience, hardware and expertise you will not only have a digital copy of your large format collections but a high quality and searchable copy. Large format scanning includes drawings, maps, blueprints, utility plans and more. Using Informa’s state of the art large format drawings you can improving access, sharing capabilities, efficiency with in your work force, storage options and save on physical storing space. Informa can scan any size up to A0.
Informa’s advanced technology has revolutionised the capturing, enhancing, and sharing potential of any book or ledger, while safeguarding its fragility and increasing its value.. With high-end technology, unparalleled personalised customer experiences and almost 30 years expertise Informa will project manage you gently through the digital process from in-house collection to on-line collaboration.
Preserve your memories by making them high quality images that you can download, share and search through. Whether you have loose or mounted photographs, Informa can scan using our high end scanners and produce perfect reproductions.
Gain instant access to your Microfilm and Microfiche media by digitalising your collections. You will no longer require hardware to access your material and can share with ease and save on physical storage space.
Any historical drawings stored on an aperture card can be digitised and indexed enabling you to search through them with ease and share collaboratively. Aperture card readers are dated, slow and unreliable, Informa use state of the art Microfiche readers to give you a high-quality image.
Whether you want a print a reproduction or to merely safe guard your art collection, high resolution art scanning involves converting a work of art into a digital format. Informa using our I2S Quartz scanner and our experience can capture produce a high resolution digital file of your art piece as closely as possible.
Evaluation and Collection
Evaluation of Specifications – being an extension of your team, we will discuss your current work flow and find the most efficient and cost-effective way to execute any project.
Dedicated and Secure Collections. Using our own courier service, packing can also be arranged.
Document Preparation and Classification – Media evaluation, preparation ahead of scanning so you don’t have to.
The Capture Stages
Capture on one of Informa’s high tech scanners, finding the most efficient and quality process. Informa have hardware to support mixed media scanning from till receipts to A0 large format drawings, our Opex scanner supports scanning multiple different types of material and sizes on the one scanner without our operative having to get up and move from one scanner to the next, saving costs on time and supporting efficiency and quality.
Data Enhancements and Enrichments
Digital Extraction – enabling OCR and data extraction on non image-based formats, including Transcribing via Transkribus.
Data Entry – Indexing manually or automated where possible using the fields suitable to support your workflow and enable simple search and retrieval.
Quality Assurance – Quality checks are carried out by multiple members of the team throughout the entire process, with multiple eyes on the job there is plenty of opportunity to check the efficiency, quality of the work and the overall process.
Publishing and Storage
Digital Publishing – Informa can publish how best suits your needs, linking up with yor current system, supplying you with an Informa data hosting solution to suit your needs or discussing the requirements with your IT team. Either way, Inform are here to support you and make sure we fulfill your needs.
Hardcopy Storage or Shredding.
Share your collections online, using Informa’s digital Library solutions. It is as easy as importing your media and metadata. Unlike modern documents, archival system users are often looking for a different, more intimate experience when they search for information. Given that archival collections can vary greatly from 2D artefacts (photos, maps, books, diaries, letters, documents, art, sketches etc.), to 3D artefacts (coins, clothes, fossils, writing tablets, wallpapers etc.), system users want a superior framework that can showcase these digital items to their former glory. Informa can advise you on how to provide your clients with a user-friendly interface that can guide and customize their search to bring them to the Holy Grail.
With our Archival eSearch:-Users can easily browse and search content in your digital library with a powerful search engine to help refine their search using timelines, locations, iconography etc. -Users will enjoy the same high-end experience regardless of the device being used i.e., mobile, pad, desktop, laptop. -You will increase public traffic on your digital library and hence strengthen the value of your collections, by providing an enriched discovery user experience. -You can breathe new life into your physical artefacts by showcasing them as a collection of superior images which are second to none.
Paperless communication dawned on the eve of the pandemic, forging paper into digital, faces into screens, and meetings into chat rooms. This accelerated change, was far greater than anyone ever expected, creating a hybrid working model that is firmly embedded in work practices around the globe. Overnight organisations needed robust and flexible information platforms and online collaboration tools to meet the demands of this new dawning. Not only did this event accelerate the growth of ESI, but it also increased the manpower required to manage it.
Our expertise is your trump card!:Informa have the solution. Our one-stop-shop solution can meet this demand for instant access and sharing potential. This solution centralises all data under one roof, allowing users to search and retrieve specific content in a single view on one platform, in real-time.
The global shift from paper records to electronic data has increased communication variables exponentially. Due to its intangible nature, ESI (electronically stored information) is generally voluminous, transient, and persistent, making handling it, an onerous task for any organisation. In addition, ESI is layered with AI technology, metadata and governance, creating more challenges when faced with legal proceedings such as litigation, government investigations and FOI/SAR/EIR requests.
Our expertise is your needs, our solutions and your deadline. The time is on the clock, so don’t delay because time won’t!:Informa always have their finger on the pulse when it comes to quality and security efficiencies, which are the hallmarks of our custom-built, document- hosting platform. Our Esearch Cloud and in-house retrieval solutions are designed with investigative technologies which offer intuitive searching and smart filtering, making them simple, robust and fast.
Our high tech scanners are capable of digitising any material up to A0 whether you have drawings, maps, blueprints, microfilm or delicate materials, books and loose leaf.
With high quality image capture and our experience, you couldn’t chose a better extension of your team then Informa.
Are you physicals backed up? What would you do if you couldn’t find something or you lost them all?
In advance of taking on your digitising project why not take a look at our FAQs. We have answered some of the questions people might typically have in advance of a project. Planning, thinking, and talking is always a good thing.
Time does count for something and at Informa we take pride in the fact that we have supported many clients for decades.
We have lasted the test of time by working hard, continuously learning and being true to ourselves.
Regardless of your Industry, Informa have the knowledge to be part of your team. Find out what we can do for you specific to your industry.
