Whether you have, a large volume or a small volume of data, a large team or a small team of people, workflow fluctuations are hard to stay on top of. Therefore, keeping your data catalogued and searchable when you’re dealing with physical files, is challenging at best.
Ask yourself…. can you search and retrieve what you need?, Will it go back to where it belongs?, Is it safely stored and not at risk of a data breach, fire or water damage?
These are all things you need to think about, but with Informa, we do the thinking, so you don’t have to.
Our organization have been using the service of Informa for many years. the service has only got better and advanced significantly over the years. We have very large amount of documentation for scanning. With this in mind the speed and quality in which Informa upload is excellent and in the interim their online and phone requests are exceptionally efficient to our 24 hour service. To add, the team in Informa are so nice to deal with and nothing is ever a problem which is essential to our service users.
Evaluation and Collection
Evaluation of Specifications – being an extension of your team, we will discuss your current work flow and find the most efficient and cost-effective way to execute any project.
Reliable and Secure Collections Using our own courier service, box supply and packing can be completed at collection to save you finding the time and resources to do this yourself.
All material is registered on our own internal managing system DIMMS. Everything is tracked into Informa on arrival and kept up to date as the job progresses.
The Capture Stages
Document Preparation and Classification – Media evaluation, preparation ahead of scanning so you don’t have to.
Capture- Capture on one of Informa’s high tech scanners, finding the most efficient and quality process. Informa have hardware to support mixed media scanning from till receipts to A0 large format drawings, our Opex scanner supports scanning multiple different types of material and sizes on the one scanner with out our operative having to get up and move from one scanner to the next, saving costs on time and supporting efficiency and quality.
Digital Extraction – enabling OCR and data extraction on non image based formats.
Enhancements and Enrichments
Data Entry – Indexing manually or automated where possible using the fields suitable to support your workflow and enable simple search and retrieval.
Quality Assurance – Quality checks are carried out by multiple members of the team throughout the entire process, with multiple eyes on the job there is plenty of opportunity to check the efficiency, quality of the work and the overall process.
Publishing and Returns
Digital Publishing – Informa can publish how best suits your needs, linking up with yor current system, supplying you with an Informa data hosting solution to suit your needs or discussing the requirements with your IT team. Either way, Inform are here to support you and make sure we fulfill your needs.
Hardcopy Storage or Shredding.
Paperless communication dawned on the eve of the pandemic, forging paper into digital, faces into screens, and meetings into chat rooms. This accelerated change, was far greater than anyone ever expected, creating a hybrid working model that is firmly embedded in work practices around the globe. Overnight organisations needed robust and flexible information platforms and online collaboration tools to meet the demands of this new dawning. Not only did this event accelerate the growth of ESI, but it also increased the manpower required to manage it.
Our expertise is your trump card!:Informa have the solution. Our one-stop-shop solution can meet this demand for instant access and sharing potential. This solution centralises all data under one roof, allowing users to search and retrieve specific content in a single view on one platform, in real-time.
Data extraction involves pulling information from unstructured sources and organizing it into a more structured format. The sources can be both hardcopy and softcopy documents, where essential information is needed to either kick off a workflow process or create more organized result lists when searching through a large volume of documents.
Informa specialise in business process scanning, which is a process of digitising and updating records daily, weekly or monthly. This service is customed designed across multiple industries and fits in and around our clients’ schedules, workflow and expectations, integrating seamlessly into your systems. We support our clients in optimising productivity, meeting deadlines and keeping up with demand. This includes Health Care Records Scanning, Forms and Questionnaires Data Extraction, Invoices, Expenses and Timesheet Processing, Pharmaceutical records and Manufacturing records etc.
With Informa’s experience and knowledge, let us be an extension of your team to guide and support your organisation. Our commitment to quality and our approach to meeting and exceeding your requirements, will be evident at your first point of contact.
In advance of taking on your digitising project why not take a look at our FAQs. We have answered some of the questions people might typically have in advance of a project. Planning, thinking, and talking is always a good thing.
Time truly matters, and at Informa, we take pride in supporting our clients for decades. We’ve stood the test of time through hard work, continuous learning, and staying true to our values.
No matter your industry, Informa has the expertise to be a valuable part of your team. Discover what we can do for you, tailored to your specific needs.
